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Workflow template Default for Monthly · Last edited Jun 12

Monthly Bookkeeping Close

Engagements using
7
total attached
Active
5
currently running
Stages
11
end to end
Tasks
38
across all stages
People involved
3
Bookkeeper · Supervisor · Client

Basics

Engagement type
Monthly (recurring)
Setup type
Fresh start
Data sources
Plaid CSV
Participants
BK SUP CPA CUST

Used by

7
NT
Northwind Traders
Northwind Q3 Bookkeeping · Active
BH
Blue Harbor Cafe
Blue Harbor Monthly Close · Overdue
VD
Vector Dynamics LLC
Vector Dynamics FY25 Cleanup · Paused
View all 7 →

Activity

Template last edited
Jun 12, 2026
Set as default for Monthly
Jan 8, 2026
Template created
Jan 8, 2026

Stage flow

11 stages
1
Setup
3 tasks
2
File Upload
2 tasks
3
File Processing
2 tasks
4
Categorization
2 tasks
5
Reconciliation
4 tasks
6
Submit for Review
2 tasks
7
Supervisor Review Iterative
1 task
8
Client Review Iterative
2 tasks
9
Period Close Final
3 tasks
10
Operational
2 tasks
11
Delivery
1 task

Tasks

38 across 11 stages
1
Setup Sequential 3 tasks
Set up chart of accounts Bookkeeper Fresh-start engagements only
Configure opening balances Bookkeeper Fresh-start engagements only
Review and approve initial setup Supervisor When supervisor is on the engagement
2
File Upload Sequential 2 tasks
Plaid Authorisation Client Plaid source · once per account
CSV Upload Client CSV source · per period per account
3
File Processing Sequential 2 tasks
Plaid Connect & Verify Bookkeeper Plaid source · once per account
CSV Processing Bookkeeper CSV source · per period per account
4
Categorization Sequential 2 tasks
Staging Review Bookkeeper —
Finalize Categorization Bookkeeper —
5
Reconciliation Sequential 4 tasks
Reconcile bank account Bookkeeper Bank accounts · per period per account
Reconcile credit card account Bookkeeper Credit card accounts · per period per account
Post reconciling journal entries Bookkeeper —
Review trial balance Bookkeeper —
6
Submit for Review Sequential 2 tasks
Send for supervisor review Bookkeeper When supervisor is on the engagement
Send for customer review Supervisor When client is on the engagement
7
Supervisor Review Iterative 1 task
Review transactions Supervisor When supervisor is on the engagement
8
Client Review Iterative 2 tasks
Review transactions Client When client is on the engagement
Update COA based on Client Review Bookkeeper When client is on the engagement
9
Period Close Final 3 tasks
Approve and close the period Supervisor When supervisor is on the engagement
Close the period Bookkeeper When no supervisor closes the period
Deliver financial statements to client Bookkeeper —
10
Operational Sequential 2 tasks
Reconnect Plaid feed Bookkeeper On Plaid disconnected · as needed
Re-open period for corrections Supervisor On period reopened · as needed
11
Delivery Sequential 1 task
Send close summary to client System Automatic on period close